Built for Home and Community-Based Service Providers
The operations platform for Regional Center providers — connecting staff, clients, schedules, EVV-compliant clock-ins, documentation, mileage, expenses, approvals, and report exports in one place.
Welcome, Service coordinatorPeriod: Processing · Nov 07, 2025 - Nov 21, 2025
Active11
Archived0
Active17
Pending2
Nov 07-21
Work Hours 429:07h Regular412:35h
Overtime16:32h
Nov 07-21
Trips & Mileage 364.5 mi Approved32
Avg per Trip11.4 mi
Nov 07-21
Expenses $842.10 No Reimb.$190.40
Reimb.$651.70
Nov 07-21
Productivity +6.6% Current429.1h
Previous402.6h
Alerts
2 notes pending reviewCare documentation needs supervisor approval
1 late clock-inShift started 12 minutes after schedule
3 mileage logs readyTrips are waiting for reimbursement review
Latest TimesheetsRecent activity
-
Maria Sanchez7:45 worked with the clientScott GordonToday -
Daniel Brooks8:00 worked with the clientEmma Bowen2h ago -
Ashley Johnson6:30 worked with the clientOlivia Martinez3h ago -
Robert Miller4:15 worked with the clientNoah ReedYesterday
Expenses Statistics
$842.10Total Expenses
Mileage reimbursement32 approved trips
$512.80 Client supplies4 receipts submitted
$139.30 Admin & otherOffice and program costs
$190.40 Client Hours Progress
SG
Scott GordonWorked / Target
0.0h / 80.0h Week EventsNov 07 - Nov 21
Total Events0 ↗ 0.0%
Open Shifts0 ↗ 0.0%
Clocked in at client locationGPS-based visit record
Timesheet ready for approvalDaniel Brooks · 8:00
The daily reality
Care shouldn't mean chasing paperwork
Timesheets, notes, mileage, and approvals often get scattered across texts, paper, spreadsheets, and memory. MEAXTIME brings them into one connected system, so teams can close each period with cleaner records and less follow-up.
- Missing care notesWhen notes aren't completed during the shift, supervisors have to chase details later.
- Scattered recordsNotes, mileage, and updates land in too many places.
- Delayed approvalsIncomplete details create payroll cleanup at the worst time.
Everything connected
Every record, checked by AI
A private AI layer audits each visit, note, and expense — admins just confirm the checklist, then export to payroll, eBilling, and books.
Private AI Layer Scans every record — gaps, conflicts & compliance
Scanning… Admin review Exported
- Visit verified (EVV) resolved
- Time & location matched resolved
- Mileage logged resolved
- Receipts attached resolved
- Care notes complete resolved
- Medication logged resolved
AM
Checklist approvedby Admin · all records clear
Exported to PayrolleBillingBooks
EVV-ready visits HIPAA-aligned Secure data
Mobile-first
Everything you need in one app
Clock-ins, shifts, mileage, expenses, time off, and team communication — all in one app, online or offline.
10:43
May 18, 2026 
Daniel · Ops
Heads up — Maria's clock-in at the Lakeside visit flagged outside the geofence 📍
👀⚠️2
10:41 0:18
10:41 Pulling the visit log now…
10:42 Re-synced ✅ she was 28 m out — approved the geo-override.
🙌3
10:42 Visit_Report_0518.pdfPDF · 248 KB
10:43 Priya · RN
Who can cover the 6 PM SLS shift?
10:43 On it 👍
✅1
10:43 Message
Customize chat Bubble color
For coordinators & admins
See your whole operation at a glance
Stop piecing the day together from texts and timesheets. The supervisor dashboard shows you who's clocked in, what's documented, what's waiting on approval, and what's ready to export — in real time.
Live shift status
Time Clock
Clocked In 3 On shift now
On Break 1 18m elapsed
Clocked Out 13 Completed today
Alerts 0 Clean day
Employee activity
Search staff or client Today
| Employee | Client | Clock in | Elapsed | Status |
|---|---|---|---|---|
 Maria Sanchez | Eleanor V. | 8:02 AM | 02:18:44 | On Shift |
 Ashley Johnson | Nina W. | 9:00 AM | 00:18:12 | On Break |
 Daniel Brooks | Rafael C. | 8:30 AM | 07:15:20 | Clocked Out |
| Robert Miller | Samuel P. | 10:15 AM | 01:42:08 | On Shift |
Period: Nov 07 - Nov 21, 2025
Timesheets
Total timesheets 13 17 staff
Pending 11 Needs review
Approved 2 Ready
Rejected 0 No corrections
Worked Hours 429:07h 412:35 regular
Reimbursable $651.70 Receipts matched
Timesheets List
All 13Pending 11Approved 2Rejected 0
| Employee | Period | Hours | Mileage | Status |
|---|---|---|---|---|
| Elvis Tamayo | Nov 07 - Nov 21 | 40:00h | 12.4 mi | Pending |
| Paul Neumann | Nov 07 - Nov 21 | 38:30h | 8.7 mi | Approved |
| Katie Gomez | Nov 07 - Nov 21 | 34:15h | 0.0 mi | Pending |
| Von Neumann | Nov 07 - Nov 21 | 29:45h | 15.3 mi | Pending |
Period Review
Approval progress 8 of 13 timesheets are ready for export.
62% Worked Hours 429:07h This period
Regular 412:35h Approved hours
Overtime 16:32h Review before export
Breaks 18:10h Captured
Mileage 364.5 mi Approved trips
Reimbursable $651.70 Ready for export
Records ready for review
All recordsReadyNeeds review
| Employee | Hours | Notes | Mileage | Action |
|---|---|---|---|---|
| Maria Sanchez | 38.5h | Complete | 12.1 mi | Review |
| Daniel Brooks | 40.0h | Complete | 18.6 mi | Review |
| Ashley Johnson | 32.0h | 1 note pending | 0.0 mi | Follow up |
| Robert Miller | 26.5h | Complete | 5.8 mi | Review |
Approved: 4 · Pending: 2
Expenses
Total 6 This period
Amount $258.32 All categories
Reimbursable $137.32 Approved policy
Avg Amount $43.05 Per expense
Receipt coverage 83% 5 / 6 attached
Uncategorized 1 Needs category
Top Categories
Food33%
Amount: $72.00 Supplies28%
Amount: $61.00 Parking22%
Amount: $48.00 Expenses List
AllPendingApproved
| Employee | Date | Amount | Category | Status |
|---|---|---|---|---|
| Elvis Tamayo | Apr 24, 11:04 AM | $50.00 | Food | Pending |
| Von Neumann | May 11, 3:05 PM | $87.32 | Entertainment | Pending |
| Katie Gomez | May 13, 9:20 AM | $41.00 | Supplies | Approved |
| Maria Sanchez | May 16, 1:40 PM | $80.00 | Parking | Approved |
Route Review
Trips & Mileage
Trips 6 Recorded
Mileage 36.45 mi This period
Estimated reimbursement $24.06 Mileage rate applied
Pending 2 Need review
Maria Sanchez → Katie G. Nov 14, 2:42 PM01:57:528.97 mi
No memo provided
01:57:52Duration8.97 miDistancePending
- StartClient home visitNov 14, 2:42 PM
- Stop 1Community support stopNov 14, 3:28 PM
- EndProgram officeNov 14, 4:40 PM
FAQ
Questions, answered
Pick a question and get a quick answer about how MEAXTIME supports Regional Center care programs.
MEAXTIME Common questions
What is MEAXTIME?
MEAXTIME is a flexible operations platform for Regional Center providers. It connects staff, clients, scheduling, EVV-compliant clock-ins, care documentation, mileage, approvals, and report exports in one place.
Run your care program from one place
Keep time, records, approvals, and reports connected.